Room Layouts with Cvent Event Diagramming Tool
Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating …
Starting at $199 per month billed annually
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What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting…
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Pricing
ESSENTIAL
$0
Cloud
PROFESSIONAL
$199
Cloud
per month billed annually
CUSTOM PACKAGE
Contact
Cloud
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.socialtables.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $199 per month billed annually
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting customers. The vendor boasts over 175,000 unique users who rely on Social Tables and state that over 4 million events have been planned within the platform.
Cvent Event Diagramming Features
- Supported: Showcase a space: Sell the vision of the space with accurate floor plans and differentiating details planners need to know.
- Supported: Create custom diagrams fast: Provide a personalized experience and save time with templates, favorites, and customizable objects.
- Supported: Collaborate in real-time: Strengthen relationships by inviting clients or vendors to watch and comment as changes are made on diagrams they can see.
Cvent Event Diagramming Screenshots
Cvent Event Diagramming Competitors
Cvent Event Diagramming Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | English, French, Portuguese, Spanish |
Frequently Asked Questions
Cvent Event Diagramming starts at $199.
AutoCAD, Amadeus Sales & Event Management, and Room Viewer are common alternatives for Cvent Event Diagramming.
Reviewers rate Mobile Application highest, with a score of 6.7.
The most common users of Cvent Event Diagramming are from Enterprises (1,001+ employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Cvent Social Tables has been widely used by event planners and designers looking to accurately design and visualize the space needed for their events. With its user-friendly interface and accurate dimensions, users have utilized the software to check layouts, arrange buffet tables, sponsor booths, and more before their events. It has proven especially valuable in situations where social distancing is required, as it allows event planners to create visual seating plans and layouts that adhere to health and safety guidelines. The program facilitates seamless organization of event floor plans across departments, making diagramming and layout tasks much easier. Not only does it save time by eliminating manual seating chart processes for large events, but it also improves communication with attendees through features such as exporting reports and importing data to CRM systems. By providing professional diagrams and allowing control over room layouts, Cvent Social Tables eliminates the need for outsourcing and offers a more convenient alternative to other programs. It has become a preferred choice for event planners, hotel contacts, third-party planning companies, and vendors alike due to its ability to streamline event planning processes and improve the overall attendee experience.
User Interface: Many users have praised the user interface of the software, describing it as seamless, aesthetically pleasing, and highly functional. Several reviewers have mentioned that they found the interface to be intuitive and easy to navigate, even for inexperienced planners.
Rich Features: Numerous users appreciated the well-developed features of the software. They stated that the developers clearly understand event planning and conference centers. Many reviewers liked the rich inventory of equipment and features that can be added to floor plans, as well as the tools provided to communicate and track space needs. Some users felt that this extensive range of features set this software apart from others in the market.
Seamless Collaboration: The collaboration feature is one of the favorite aspects of this software for many users. They find it easy to work with meeting planners and show them changes in real-time. This collaborative aspect enhances communication efficiency between teams, making event planning a smoother process overall.
Cons:
- Limited customization options: Some users have expressed frustration with the inability to customize standard equipment features, such as setting a standard podium size. Additionally, they have mentioned the lack of a note feature for updated layouts being emailed back and forth.
- Integration and compatibility issues: Several reviewers have mentioned difficulties in integrating with other events platforms like EMS and suggested automatic linking of maps to Reservations in booking software. Furthermore, some users have found the software's integration with CVENT's platform to be convoluted.
- User interface and performance concerns: Users have reported that the support provided by Social Tables is subpar. They also noted occasional lagging of the software, which could be attributed either to their internet connection or the program itself. In addition, there were mentions of freezing or errors occurring while using the software, along with slower response times on mobile devices.
Users commonly recommend the following actions when using Social Tables:
-
Try out the software for free and upgrade for more features. Users suggest taking advantage of the free trial period to get a feel for the software's capabilities before deciding to upgrade for additional features.
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Utilize demo and try with own space and furniture. It is highly recommended to request a demonstration of the software and try it with your own venue space and furniture to assess its suitability and ease of use.
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Combine with other event management tools. Users advise combining Social Tables with another event management tool for a more comprehensive event planning experience. They specifically mention using it in conjunction with Social Tables for improved diagrams and layouts.
These recommendations indicate that users find value in trying out the software, utilizing demos, and integrating it with other tools to enhance their event planning capabilities.
Attribute Ratings
Reviews
(1-5 of 5)Companies can't remove reviews or game the system. Here's why
April 09, 2023
Simple Seating Increases Invitees
The Cvent Event Diagramming tool, also known as Social Tables, is used by the Meeting & Events team in our organization. Planners and Event Organizers take advantage of this tool to create the best layout for their in-person events while respecting our organization's Health & Safety rules. We take the COVID-19 pandemic quite seriously and we will never put our clients or employees at risk and this tool excels at that.
- Organize seating
- Calculate social distancing
- Better accommodate participants
- Ease of use
- Faster response time on mobile
- Practicity
- Short learning curve
- We were able to return to in-person events quicker.
- We have been able to host multiple events at once.
March 15, 2022
Helpful Visuals
Score 10 out of 10
Vetted Review
Verified User
This product has helped us sketch out what our needs will be with a venue and how we can best design an event to be successful for us, our colleagues, and our partners and attendees. Being able to have a visual tool in event planning is hugely helpful and valuable to a successful event and experience for attendees.
- Visual tool for diagramming
- Allows us to show our business partners how things will look
- Allows us to identify issues with a space before arriving onsite
- There's a little bit of a learning curve
- The visual diagrams
- It has had a positive impact on our ability to provide plans quickly to our partners
January 17, 2020
Great for Collaboration Amongst Multiple Groups
Score 8 out of 10
Vetted Review
Verified User
In collaboration with one of our vendors, we use Cvent Social Tables to layout seating plans for our major event. Between needing 60% seating for our cocktail reception to doing assigned seating for 600 people for a gala dinner -- seating of which we only assign within ~24 hours of the event once we know how many people are in attendance. We can use the system to generate to scale seating assignments and assign table numbers so the team working on the seating chart can assign people. From within Cvent Social Tables, we can then import table numbers per attendee and use it to send out a quick email blast letting people know where they're sitting. In the past, our team would spend hours on the day of the event, calling people to let them know what table they'd be sitting at that night. So we're able to streamline that all now and allow our employees to better focus on the event attendee experience as a whole.
- Table Assignments
- Dietary Restrictions
- Time consuming at initial start.
- It's changed a lot so creates a learning curve frequently.
- Time Saved
January 15, 2020
Social Tables: An Intuitive Way to Get Things Done!
Cvent Social Tables is a great solution for our team as it provides us with a quick and easy (and professional) method for communicating options and ideas to clients interested in renting our public event spaces. Although our overall organization is much larger, our Development Events Team and Events and Rentals Teams are able to utilize the program with minimal support and input.
- Duplicate previous events with ease!
- Add complicated seating arrangements (Theater Seating, Circles, Curved Rows etc.)!
- My development department has expressed challenges with missing seating assignments at times.
- Adding new spaces to the program can be a challenge,
- This program allows us to be nimble in our communication with our vendors and clients.
- This program has empowered my new staff members to solve problems discreetly and on their own, prior to bringing them to my attention. It is a key tool to our success.
The level of training required in Cvent Social Tables is minute compared to a more sophisticated program like Vectorworks or AutoCAD 360.
We can get what we need completed in a fraction of the time. The ability to plan ahead and rely on Social Tables in doing so is a real asset to us--and has been leaps and bounds more functional than utilizing other software or a more informal method. We consistently look professional and competent in presenting data and diagrams. Additionally, the historical aspect of Cvent Social Tables allows us to reference previous years, adding a vast amount of value for the client.
We can get what we need completed in a fraction of the time. The ability to plan ahead and rely on Social Tables in doing so is a real asset to us--and has been leaps and bounds more functional than utilizing other software or a more informal method. We consistently look professional and competent in presenting data and diagrams. Additionally, the historical aspect of Cvent Social Tables allows us to reference previous years, adding a vast amount of value for the client.
March 15, 2019
Social Tables is a great tool for any event planner
We use Social Tables for two reasons. The first and most important is to seat people for our larger events. It is easy to use and allows us to report out information both alphabetically and by the table. We also use Social Tables to check people in. One of the registration systems we use does not have a user-friendly check-in system, so before the event, we will then import the list into Social Tables and use the app to check folks in at the event. It allows us to export that information after the event to see who actually attended. We also like that people who don't have a license for Social Tables can be invited to edit seating.
- The check-in feature on the app is wonderful. It allows you to see multiple fields of information, sort by different fields and is incredibly easy to teach someone how to use when you are asking volunteers with no Social Tables experience to help with check-in.
- Being able to create your own floor plans is really useful. We use a lot of venues that are not already in social tables, so if you know the dimensions of the room it is easy to put in and scale the room. They also uploaded all our commonly used floor plans from the university and that was also extremely helpful.
- Being able to duplicate events for spaces we use frequently is a huge time saver.
- It is very easy to seat people and being able to pair or group them makes it even easier.
- We haven't used the new upgraded version of Social Tables much, so this review may not be as accurate because we are still very used to the old system. Any time you switch functionality there is a learning curve and we are experiencing that now.
- To be honest, I don't often say I wish on Social Tables, it can usually be done. The support is very helpful, especially the chat feature.
- I would say adding more venues is always useful for creating more robust floor plans.
- Social Tables gives us a more professional appearance when dealing with donors and vendors because we can show them the big picture and they are often impressed with our diagrams and more able to understand the direction we are going once they can see the visual.
- Social Tables allows us to work in spaces that we have never actually been to because they are across the country and we are not able to get out to a site visit prior to the event. It allows us to get a feel of the room and work with the venue to make a good set up without ever stepping foot in the space.
We have tried a few other options that were a lower cost or free and they did not offer nearly the features that Social Tables has. One of the things we like the best is that we can have many folks signed in at once due to our licenses because we often have several people working check in and then we are also logged into Social Tables making last-minute seating changes.